As long as your team can handle the time difference, everyone can access the sheet as needed, giving you a faster way to edit your plan and make updates. Bonus: Check out my comparison of Google Slides vs PowerPoint vs Keynote to learn everything you need to know about the ins and outs of these software tools. Sheets comes preloaded with free useful templates.
Our final huge perk is that Google Sheets has loads of free templates to use, which makes getting started pretty easy. When it comes to project management, the templates in Google Sheets can help your project stay on track, on budget, and extremely organized. Get your free ebook covering the six major aspects all project managers should know! So instead of getting overwhelmed with a stack of project deadlines for your next project, opt for one of these Google Sheets templates to stay on schedule and keep your head on straight:.
A typical Gantt chart consists of horizontal lines and a timeline of when certain milestones will be completed on a project or production schedule. And this Gantt template from Google has all those traits.
The different phases of the project are also mapped out in color-coded 3-week blocks of time for additional organization. As you see in the image above, this template is similar to a Gantt chart in style and shows your target milestones, goals, budgets, project scope , and so much more at a quick glance.
Consider this template an abbreviated version of the project timeline template just before it. Another interesting feature with this project timeline, as compared to the one before it, is that it also includes a duration column so everyone working on the project can get a better gauge of how long each stage may take. New product launches and other important events should have a clear plan of action in place just like your projects. This template lists everything from traditional marketing for your product or event, such as local advertising and PR, to modern versions like content marketing and banner ads to cover all your bases.
You can track your deliverables, projected costs, and set tasks to high, low, or medium priority. This simple travel planner makes the entire task of travel planning a breeze.
You can keep all your important information in one central location and then share it with as many people as you need. So while this first set of templates keeps your projects moving along on schedule, the next set will help you keep track of your team. This team roster Google Sheets template is perfect for new employees trying to figure out who works where, but it also works well for projects too. As an added bonus, you can also use it as a staff directory so your team has a handy resource to refer to.
And for readers in need of a Project Charter template, the next one has your name on it. This user-created free template designed by Matt McCarty helps you create a project charter within minutes. Basically, it has all the information you need to start your project on the right foot and get the approval of every stakeholder involved, including:.
This user-generated template created by Adam Thomas can help you allocate hours to stay productive without getting confused or racking up overtime. The extra tabs at the bottom not pictured can also help you connect your billable costs to each task. Speaking of costs, the next set of templates is designed to not only help you understand your project budgets but also to help you stay under them. Another common role for project managers is handling and organizing finances.
Fortunately, this template developed by Lon McGowan can be your lifesaver. Rather than having your employees send over their own crazy versions of an expense tracking sheet, use this template to create a universal system. The cool thing about this expense sheet is you can send it out digitally to save paper or print it out to distribute and collect. Either way leaves you with a paper trail to refer back to. Simply ask your team members to duplicate or print the original each month so a log is automatically generated.
Though the official title of this template may be geared for family budget planning, it can easily be renamed and used as a budget planner for your business.
So if this is another task on your PM to-do list, all you have to do is change the expenses from ones pertaining to household expenses to those pertaining more to your business. Another one that can be used for both personal and business purposes, this Google template is also visually stunning and really easy to use too.
Another bonus with this sheet is that it automatically generates bar charts based on the information you input. This Google annual budget template also creates bar charts based on the information you add and it even gives you a nice snapshot of how each month compares.
Finally, the last task you may be asked to manage when it comes to projects is contractor timesheets. Fortunately, this weekly timesheet created by Google has your back. The awesome perk each of these templates share is the ability to be customized and branded to suit your needs. Google has a comprehensive how-to guide on creating your own dynamic project templates. Balanced Literacy.
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However, those are inferences and my own biased opinions. I have yet to tap into the perspectives of the teachers directly at my school, which might produce different ideas.
I must put on my researcher hat and use some of the methods of Human-Centered Design to get an accurate picture of the challenge and its possible solutions.
I would record reactions with the Empathy Map to evaluate their experience with the planner. First of all, this is not me, alone, on my laptop or with a pad of paper and pen in hand, ready to sketch out ideas. It takes a team to cleave through the data and create mock-ups that will ultimately result in a prototype document.
Needless to say, where we go from here is To Be Continued……. Please post in the comments below so everyone can benefit from your learning and experimentation. Developing learners as leaders is my joy! I am committed and passionate International Baccaluearate IB educator who loves cracking jokes, jumping on trampolines and reading books.
This site uses Akismet to reduce spam. Learn how your comment data is processed. Agency is about listening. Here is the overview of the process: Designed by Dalberg Framing the Context: Understanding our Users and Their Problems Human-Focused Design optimizes for human motivation in a system as opposed to optimizing for pure functional efficiency within the system.
Brainstorming Ideas First of all, this is not me, alone, on my laptop or with a pad of paper and pen in hand, ready to sketch out ideas.
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